When to meet poll: find a time everyone can make
A when-to-meet poll collects everyone’s availability in one place so the group can see which times work. Overlap turns that into a calendar invitation so nobody has to copy the time by hand.
How it works
- Create the poll. Name the event, choose the dates and times you’re considering. You get a link immediately.
- Share the link. Everyone opens it and paints when they’re free on a shared grid. No account, no app, works on a phone.
- Pick a time. The times the most people can make rise to the top. Choose one and the calendar invite goes out with a Meet link.
Create a poll nowTakes about a minute. Free.
Why a grid beats a thread
Asking in the group chat works for three people and falls apart at six. Everyone has to read every other reply and do the comparison in their head, so the amount of reading grows while the useful information stays the same. A poll collects each answer once and shows the overlap for you.
What makes a good when-to-meet poll
Nobody has to sign up. If you make people create an account to answer, half of them won’t. A good poll works with just the link.
It works on a phone. People answer when they see the message, wherever they are. A poll that only works on a laptop gets answered late or not at all.
It finishes the job. Most polling tools show you the results and stop. Then you still have to write the message, make the calendar entry, and hope everyone adds it. A good poll puts the agreed time in everyone’s calendar.
When to use a poll instead of asking in chat
Use a poll when there are more than four people, or when the range of possible times is wide enough that listing them all in a message doesn’t work. "Wednesday or Thursday evening" can stay in the chat. "Any afternoon in the next two weeks" needs a grid.
Overlap vs other polling tools
Most tools — When2meet, Doodle, and others — stop at showing you the overlap. Overlap sends the calendar invitation, so the job is done once the group picks a time.
Start a pollNo account. Works now.
