Overlap · When2meet alternative

Overlap vs When2meet

When2Meet finds a time. Overlap books the meeting (Google Calendar + Meet).

When2Meet finds a time. Overlap books the meeting (Google Calendar + Meet). Overlap does what you came to When2meet for — one link, everyone marks when they are free, best time wins. Nobody signs up for anything.

Overlap at tryoverlap.xyz is a group scheduling tool. It is not overlap.redleg.dev, and it is not the Overlap dating app.

Comparing several tools? See the best When2meet alternatives.

The difference is what happens after the group agrees. If the organiser connects Google, Overlap emails a calendar invitation with a Meet link to the people who left an email. Anyone can download an .ics file without signing in. People who left no email are not emailed an invitation.

When2meet and Google Calendar: the manual workaround, and how the invite gets sent.

When2meet on a phone: no app, and a poll designed for phones.

When2meet time zones: the dropdown, a days-of-the-week poll, and a grid in each person’s own time.

Start one nowIt takes about a minute.

Side by side

Try Overlap freeNo account. Opens straight on the form.

When2meet details checked on 2026-09-18 against their own site. Overlap’s column describes what Overlap does today. If anything here has gone out of date, tell us and it gets fixed.

1. When2meet has no calendar integration of any kind. Once the group agrees a time, telling everybody is still a job for the organiser. ↩
2. When2meet has no pricing page and asks for no billing details. The advertising sits on event pages rather than on the homepage. ↩

When When2meet is the better answer

You want the absolute minimum and nothing else: no calendar step, no invitations, no account anywhere, and a page that has worked the same way for years.

Why people go looking

The interface is hard to use on a phone, and once the group agrees a time you are still the one who has to tell everybody and put it in a calendar.

What Overlap does with your data

Giving an email address is optional, and an address is only ever used to put you on one calendar invitation. There is no advertising and no cross-site tracking. Everything about an event is deleted automatically 365 days after it is created — see the privacy policy, which names every company that receives anything.

Common questions

Do participants need an account?

No. People answering an Overlap poll need no account, no password, and no Google account. Creating a poll needs no account either. An email address is optional, and leaving it blank still counts. Only the organiser connects Google, and only to send the invitation.

Can Overlap send a calendar invite with Meet?

Yes. Once a time is chosen, the organiser can connect Google and email a calendar invitation that includes a Meet link, and only to the people who left an email. It does not copy existing events onto the grid. People mark their own times. The access token is used to create the event and is then discarded. There is no standing access to a calendar afterwards. What the permission covers is on the privacy page.

How do time zones work?

Each person sees the Overlap grid in their own time zone. Availability is stored as absolute instants, so the same row is the same moment. The calendar invitation uses that instant, and each calendar app shows it in that person's own zone.

Try it against your next actual meeting

The honest test is a real group, not a demo. Create an event, paste the link in the group chat, and see whether it is less work than what you did last time. If it is not, When2meet is still there.

Create an eventNo account, for you or for them.

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